How to Write a Formal Letter

How to Write a Formal Letter


How to Write a Formal Letter. There are many rules to follow when writing
a formal letter, and here are the most essential. You will need Typewriter or word processor
Your contact information Date Recipient’s name, title, and address and your name and
title. Step 1. Type your address and telephone number 2 inches
from the top of the page, flush left. Do not include your name or title here. It will be included in the closing. Step 2. Type the date – month, day, and year – one
line below your address and telephone number, flush left. Step 3. Type the recipient’s name, title, and address
one line below the date, flush left. Whenever possible, address the letter to a
specific individual. Step 4. Type the recipient’s personal title and full
name in the salutation, one line after the recipient’s address, flush left, followed
by a colon. Leave one line blank after the salutation. Use the recipient’s full name unless you usually
refer to the individual by a first name. Step 5. State the purpose of the letter in the first
paragraph of the letter’s body. In the following paragraphs, use examples
to support your main point. In the final paragraph, summarize the purpose
of your letter and suggest a suitable course of action. Do not indent the paragraphs; instead, leave
an empty line between each one. Step 6. Close the letter without indentation, leaving
four lines for your signature between the closing and your typed name and title. Did you know The earliest writing appears
to have been a way of keeping track of inventory.

52 thoughts on “How to Write a Formal Letter

  1. Shouldn't I mention the company name of the recipient? Would you recommend typing the company name before or after a recipient's name and his or her title?

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